Unlock the 4 Secrets to Successful Employee Scheduling

Successful employee scheduling can be a real boon to a business. With it, businesses are able to boost profits and productivity, keep staff happy and free up hours upon hours previously spent toiling on shift management. In this post, we outline the key components of staff scheduling and how you can go about achieving them.

1. Communication

Why is it important?

How often have you experienced mishaps when staff are not fully aware of their schedules? Communication has to be the starting point for all shift management. Trying to keep staff in the loop is very difficult when the only source of scheduling is a basic physical planner or a spreadsheet. This leads only to confusion and an endless to-and-fro dialogue that eats into work hours and free time. Communication problems hamper the ability of staff to indicate their availability, creating tension over time off and complications around their shifts.

The Solution

The best employee scheduling software packages enable employees to view their schedules whenever and wherever they want. By using a smartphone, tablet or computer browser, staff can immediately see their shifts, communicate their availability, bid on open shifts, clock time and more.

2. Foresight

Why is it important?

Many industries have a very flexible demand for staff. To take an example, a restaurant will need a certain number of staff for busy periods. These staff and their demand may also be specialized by work station, such as bar staff who could be needed at night but not during the lunch shift. Managing these complex demands is difficult. Overstaffing will needlessly increase cost and create idle employees, whilst understaffing will compromise your service.

The Solution

Shift management programs provide definitive support when looking to manage your staffing levels. Shift coverage features enable you to see just who is working in each different division of your business and you can see the assignment reason and the skills of your staff. Staff scheduling software keeps you covered.

3. Responsiveness

Why is it important?

Unexpected problems occur regardless of your foresight and communication. Events such as last minute drop outs are the bane of shift management. Brilliantly planned fixed or rotating schedules can swiftly become a mess and near impossible to recover. Spreadsheets and planners become a mess of scribbles and replacements. This results only in confusion which is detrimental to your operations.

The Solution

Okay, we can’t stop staff from dropping out of shifts. What we can do though is recommend shift scheduling software as the next best solution. It empowers you to easily substitute and fill shifts, giving you the ability to search staff by criteria which can filter job position, skills, payroll costs and more.

4. Cost Control

Why is it Important?

We shouldn’t need to preach too much here. To protect the bottom line is to protect your business. Scheduling needs to be aware of this, but methods often restrict its ability to help reduce costs. Keeping track of payroll data is incredibly difficult on old solutions that do not incorporate expenses. Meanwhile, these same methods can actively increase costs  as they do little to prevent overtime situations. Too many businesses allow overtime to become the norm, this is expensive and is often caused by basic scheduling processes.

The Solution

Again, employee scheduling software is the answer. Payroll data is accessible from one location, reports consider the expenses of everything from breaks to staff numbers. Furthermore, shift management programs enable you to set overtime policies which can redefine your approach to overtime.

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